Excel Shortcuts

Excel has so much functionality, but if you will notice you are doing some of the same things over and over. When you watch and advanced Excel user work, their hands fly across the keyboard maneuvering around the workbook doing various functions. Practice these shortcut keys and you will save time and impress your coworkers!

IMPORTANT Shortcut keys in Excel:

Keys Description
CTRL +A Selects the entire worksheet. If other worksheets in the workbook contain data, CTRL+A selects the active worksheet only.
CTRL+B Applies or removes Bold formatting.
CTRL+C Copies the selected range.
CTRL+D Fill down command copies the contents, format & formula of the topmost cell of a selected range to the cells below.
CTRL+F Opens the Find and Replace dialog box.
CTRL+G Opens the Find and Replace dialog box with Go To tab selected.
CTRL+H Opens the Find and Replace dialog box with Replace tab selected.
CTRL+I Applies or removes Italic formatting.
CTRL+K Opens the Insert Hyperlink dialog box for a new hyperlink.
CTRL+N Creates a blank new workbook.
CTRL+O Opens the Open dialog box to open or find a file.
CTRL+P Opens the Print dialog box.
CTRL+R Fill right command copies the contents, format & formula of leftmost cell of a selected range into the cells to the right.
CTRL+S Saves workbook or opens Save As dialog box.
CTRL+T Opens the Create Table dialog box.
CTRL+U Applies or removes Underline formatting.
CTRL+V Pastes cut or copied object, text or cell contents at the insertion point and replaces any selection.
CTRL+W Closes the selected workbook.
CTRL+X Cuts the selected range.
CTRL+Y Repeats the last command or action.
CTRL+Z Undoes the last command or action.
SHFT+SPACE Selects entire row.
CTRL+SPACE Selects entire column.
CTRL+SHFT+DOWN ARROW Selects active cell to end of range in the column.
CTRL+END Takes you to the last row of range.
CTRL+PgUp Switches between worksheet tabs, from left-to-right.
CTRL+PgDn Switches between worksheet tabs, from right-to-left.
CTRL+SHIFT+@ Applies the Time format with the hour, minute and AM or PM.
CTRL+SHIFT+: Enters the current time.
CTRL+SHIFT+" Copies the value from the cell above the active cell into the active cell or the Formula Bar.
CTRL+SHIFT+Plus (+) Opens the Insert dialog box to insert blank cells.
CTRL+Minus (-) Opens the Delete dialog box to delete the selected cells.
CTRL+; Enters the current date.
CTRL+` Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+1 Opens the Format Cells dialog box.
CTRL+2 Applies or removes Bold formatting.
CTRL+3 Applies or removes Italic formatting
CTRL+4 Applies or removes Underline formatting.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+SHIFT+U Switches between expanding and collapsing of the formula bar.
CTRL+ALT+V Opens the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
CTRL+ ARROW Moves you to the edge of the region in the direction of the arrow you chose.
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